Staying in sync (San Diego Transcript column)
Right now I'm using three computers -- a MacBook, a desktop iMac with a 24-inch monitor and a Lenovo X300 ThinkPad PC.
While I may be guilty of computer proliferation, it's highlighted for me one of the problems with using more than one computer for maintaining important information such as contacts, a calendar and files.
Ideally, we'd like to be able to use multiple devices without worrying about which one has the up-to-date phone number, appointment or PowerPoint file.
Syncing software is designed to solve this problem; to let us add or change a contact, appointment or file on one computer and have those changes ripple onto all of the others. That allows us to use different computers at different times and always have updated information at our fingertips. Those who sync their smartphones to their computers can appreciate this.
We're beginning to see some new attempts to address this need. While none are perfect, they represent the beginnings of an important new category of software that will make things easier for us in the future when we may want to access the same information from home, office or even from the car.
DotMac
DotMac makes it a snap to keep your contacts and calendar in sync on any number of computers, as long as they're Macs. The service costs $99 per year and provides a number of elements, including 10 gigabytes of online storage. But its best feature is its sync capability. It's limited to iCal and Address Book, the excellent contact and calendaring applications that come on every Mac.
Setup is simple; it works in the background and you never have to think about it. Enter a new appointment or contact, or edit an existing one on one Mac and it will show up on all your Macs within a few minutes. (You can set the frequency of syncing at one hour or longer). What happens is DotMac maintains an up to date copy of your address book and calendar and syncs it with each of the computers. It always knows which is the newest or most recently edited entry.
DotMac also syncs a number of other items between computers, such as mail accounts, notes, passwords, signatures and browser bookmarks.
Once I sync my iPhone with any of the computers, the phone becomes part of the syncing group; additions I've made on the iPhone are synced to all of the computers, while the iPhone is updated with the latest
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